Report Templates #

The system provides a series of report templates that can be used to create and run reports. The choice of template defines the following report attributes:

• Call Data Type -> Which type of call data is reported on, Session, Segment or Connection
• Fields -> What fields are available to select by the user
• Grouping -> How the data should be grouped and summarised (if at all). For example, a list of call records would usually have no grouping, each call and it's associated properties can be viewed. If however the data is grouped by Telephone Number, aggregate columns become available such as Total Calls and Total Ring Time etc.

When creating a new report, a template must first be chosen before columns can be selected. Each template has a set of default columns which will automatically be visible, but can be added or removed by the user. When editing a report, if the template is changed, the selected columns will automatically be changed to the template's defaults.

info
Refer to the Aggregated Data section for more information on grouped and call list reports.

Available Templates #

The following templates are available for creating reports.

Account Reports #

View call information at account level. Compare traffic through different communications platform accounts.

note
The Account Report templates will only appear if there is more than one communication server account (PBX) licensed.

Agent Reports #

* The Agent Summary reports displays a combination of call and status data. When filtering the report with a Queue, this will only apply to call information. All agents will appear on the report along with their status for the date range of the report, only calls will be filtered by Queue.

note
Agent reports may not be visible if your account has not got Agent functionality switched on.

Call Costs #

View lists and summarised call costs.

Call Lists #

View lists of individual calls or call segments. Call lists can show all the details stored about each call and can be filtered to find specific telephone calls.

* Refer to the Call Segmentation section for more information.

info
Each of the 'Call List' report templates has a fixed display limit of 5,000 rows of call data. If the date range for a call list report is configured so the resulting data would generate more than 5,000 rows, only the first 5,000 rows will get returned. When this happens, a warning message will appear on the screen alerting to this fact. To remove the warning, reduce the date range the report is being run for or apply a filter to restrict the result set. Alternatively, use Scheduling to return a larger number or records.

Call Tag Reports #

View a summary of calls that have been a value added for a specific tag.

Caller ID & DDI Reports #

View calls summarised by the telephone numbers involved in the calls: caller ID, DDI and dialled numbers. Identify the top dialled numbers, which customers call the most and spread of incoming calls across DDIs.

* When clicking through on location based reports (Area Code/Country/Location/State etc.), calls from other locations can appear on the click through data if there are Trunk to Trunk calls listed.

Performance #

View abandoned calls summarised by time, and calls abandoned and answered by service level.

tip
Service level fields on reports are broken down by the Ring Duration Thresholds set on the workspace the report is running in.

Queue Reports #

View calls summarised by the queue or group where a call has been routed. Queue reports are useful for comparing team performance.

note
Calls which pass through Ring Groups on the telephone system will also be displayed on queue reports where the information is available.

Route Path Reports #

View calls summarised by the route path name or number. Route path reports are useful or seeing where calls have routed within the communications platform to help monitor customer experience.

note
If using ACDC, incoming Route Path prefixes can not be correctly modelled due to a lack of events linking the original call to the ACDC user call.

Teams Reports #

View calls summarised by the user or device that was involved in the call. Monitor user performance and compare performance between users.

note
Microsoft Teams communication reports are only available if you have a dedicated Team collector enabled.

Time-Based Reports #

View call traffic summarised by date and time. Time-based reports are useful for tracking performance and traffic to identify patterns.

* Sunday is treated as the first day of the week. The first week of the year starts on January 1st and finishes on the following Saturday. The last week of the year always ends on December 31st. The first/last weeks of the year will often have fewer than 7 days.

User & Device Reports #

View calls summarised by the user or device that was involved in the call. Monitor user performance and compare performance between users.

tip

If an email address is appearing as the User Id instead of a number, a Presence ID needs to be assigned to the user on the communications platform.